How To Manage An Office Fit Out
If you are about to undergo a complete overhaul of your workplace environment, the idea of fitting out your new office can be exciting and daunting in equal measure. The last thing you want is to cause any upheaval or stress for your employees, and quite often it’s hard to know where to start.
Nevertheless, a complete refit of your office space will also mark a new chapter in your business, giving you a chance to really improve the working environment for your team, increase productivity, collaboration and stamp your brand’s personality on the workplace.
We’ve compiled a list of a few pointers to help make your office refit project as seamless and stress-free as possible.
Specify the goals of your office refit from the outset
From day one, it’s important to be clear the reasons why your small office requires reconfiguration and updating. You may require more break-out spaces to allow staff to collaborate more effectively on projects, or additional meeting rooms due to your increasing requirements to host prospects and clients on-site. Perhaps you require more work stations due to the growth of your team.
Alternatively, your company might have recently undergone a marketing re-brand. The office may require updating to suit the new brand identity of your business to maintain consistency for employees and customers alike. If you want to involve your staff in this process, you could always create an anonymous survey for them to fill in, allowing them to state the way in which the office could be altered to improve their everyday working conditions. Some staff members might not take it seriously but, more often than not, this kind of survey will help to pinpoint the key issues that can be addressed during an office fit out.
Develop a communications strategy that keeps employees in the loop
Generally, employees are inherently resistant to change. They like consistency with their day-to-day work, with organisational changes sometimes bringing about unwanted alterations to the way they work. That’s why any SME looking to undertake a small office fit out should prepare a communications strategy first and foremost to negate any potential insecurities among staff, making them feel part of the project.
There is nothing worse than office rumours spreading among your workforce. It’s important to tell everyone what’s going on at the same time, be it in an email update or a company-wide meeting. If you decide to go down the email route, regular updates on the progress of the office refurbishment should be factored into the project to keep staff engaged. It is also recommended to keep your company’s internal marketing department fully informed of the fit out project, allowing them to have their say on ensuring the core brand values are fully incorporated into the office redesign, whether it’s brand colours, logos or specific fonts required for signs and wall murals.
Ascertain a fixed budget for the refit
At the earliest possible opportunity, your business’ leadership team must set a financial ceiling on the cost of your small office fit out. This will not only help to manage expectations, it can give your appointed design and fit-out partner a steer on the quality of materials that can be used.
Choose a respectable fit-out partner to work in close alignment with for your project
It’s imperative not to manage this entire process on your own. It’s a big job and there is a reason why professionals should be brought in. Many cogs are turning and it makes it far easier to have one party managing all the moving parts.
It is also important to source a fit-out partner that is aligned with you, has experience, a solid track record and is able to translate your requirements and ideas into reality. You will need a team to consult on the design elements of your office redesign and project manage the fit-out process for you. This allows you to keep on doing what you do best – running your growing business.
At Superior Interiors, we’re regularly procured as an office design and fit out partner, consulting on every element to create office environments your employees and clients crave.
We take the time to get under the skin of your business first, understanding its needs and potential to grow, both today and in the future. Our experts utilise concepts such as spatial analysis, time use studies and spatial efficiency reviews to help underpin smarter small office redesigns that help your staff to thrive in brighter, more productive environments.
A growing small business’ ability to adapt to change is key to their long-term success. Having a fit-out and office redesign partner that you can trust takes the uncertainty out of the process.
Contact us today to see how we can help you with your small office fit out or relocation.